Job Description
Job Title:
Secretary / Receptionist
School / Location:
School / Department:
Whole School
Job Status:
Full-time
Salary Code:
Support Staff
Work Days / Hours:
210 days @ 8 hours per day
Eligible Applicants:
Position Start Date:
As soon as possible
Application Deadline:
Until filled
Reports to:
David Bolton, Principal
Requisition Number:
02-2324-095
Summary
The PE & Music secretary/ Receptionist will be part of a dynamic Admin Team. The position is primarily responsible for providing secretarial support for the PE and Music Departments, the reception area as well as maintaining a close working relationship with the BSD teachers, ISG schools, District Offices and other outside schools.
Job Duties
The successful candidate will be expected to:
- Demonstrate a commitment to the safety and security of children and young people (child protection)
- Assist with filing, typing, correspondence, and general office duties as required
- Answer telephone enquiries
- Greet visitors
- Respond to the needs and interests of the students and parents
- Assist PE and music offices with photo copy needs
- Help the PE department with the kits, tournaments gate lists, tournaments fees
- Help in organising tournaments hosted by BSD
- Help the music department with all the events/ performances conducted by them
- Create and maintain events calendar for PE & music to be shared with students, staff and ISG District Office
- Perform other duties as assigned by the principal and heads of the primary and senior school
Qualifications and Knowledge
The ideal candidate will have:
- University degree in the area of employment
Experience and Skills
The ideal candidate will have:
Experience:
- Prior experience to a clerical role is preferable
- Experience with G-Suite/ Microsoft Office
Skills:
- Ability to work under pressure and meet daily deadlines
- Excellent communication skills in English and Arabic, both verbal and written
- Good interpersonal skills in interacting with students and colleagues
- Ability to work independently and within a team
- Maturity to handle a range of situations
- Highly developed organisational skills
- Pleasant and friendly personality
- Problem solving and time management skills