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Job Description

Job Title:
Executive Secretary for Counseling Office
School / Location:
School / Department:
Counseling Department
Job Status:
Salary Code:
Support Staff
Work Days / Hours:
210 days @ 8 hours per day
Eligible Applicants:
Position Start Date:
As soon as possible
Application Deadline:
Until filled
Reports to:
Ronnie Caldwell, Principal
Requisition Number:

The Executive Secretary for the Counseling Department is a key member of a dynamic team serving the office of American School Dhahran. The position is primarily responsible for providing administrative support to the counselors.


Job Duties

The successful candidate will be expected to:

  • Demonstrate a commitment to the safety and security of children and young people (child protection)
  • Provide information regarding counseling services at ASD
  • Manage counselors' appointment calendar and daily schedule
  • Organize and prepare documents for meetings, including preparing the meeting agenda and taking minutes
  • Manage counseling office documents
  • Organize and manage all events run by the counseling department, such as junior info night, senior info night, etc
  • Manage and organize standardized testing (PSAT, SAT, ACT)
  • Be part of the safety and emergency team
  • Maintain communication and working relationship with all stakeholders, especially with the admission coordinator and registrar
  • Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative function of the school runs smoothly
  • Respond to urgent requests
  • Exercise reasonable judgments
  • Provide customer service and meet informational needs of all ASD stakeholders (staff, students, parents, and ISG personnel)
  • Maintain a safe learning environment for students and staff at all times
  • Perform other duties as assigned by the Principal
Qualifications and Knowledge

The ideal candidate will have:

  • Minimum of Bachelor’s degree in a related field of study
Experience and Skills

The ideal candidate will have:


  • Experience in secretarial role in a school setting (preferred)


  • Outstanding verbal and written communication skills
  • Highly developed organizational skills
  • Excellent knowledge and understanding of the use of IT in an administrative role
  • Maturity to handle a range of situations
  • Loyalty and a high level of confidentiality
  • Ability to exercise reasonable judgments