Job Description

Job Title
Executive Secretary
School / Location
School / Department
High School
Job Status
Full-time
Salary Code
Support Staff
Work Days / Hours
210 days @ 7 hours per day
Eligible Applicants
Position Start Date
As soon as possible
Application Deadline
Until filled
Reports to
Nehla Lejmi, Assistant Principal
Requisition Number
01-1819-079
Summary

We're looking for an experienced Executive Secretary to join our small dynamic team staffing the High School, Assistant Principal’s Office.

The Executive Secretary is primarily responsible for providing administrative and secretarial support to the High School Assistant Principal and administrative team as well and maintaining a close working relationship with the High School staff and parents.

Job Duties

The successful candidate is expected to:

  • Demonstrate commitment to the safety and security of children and young people (child protection)

  • Provide administrative and personal support to the High School Assistant Principal

  • Acquire and maintain a working knowledge of ISG District organization policies, practices, and procedures

  • Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative function of the school runs smoothly

  • Exercise reasonable judgment

  • Maintain safety procedure information for students and staff

  • Process emails, correspondences, phone inquiries, and walk-ins

  • Maintain school database for staff and students

  • Schedule Child Study Team meetings

  • Assist in student recognition events

  • Gather and sort students schedule change requests

  • Arrange students meetings with the High Schools Assistant Principal

  • Arrange parents meetings with the High School Assistant Principal

  • Schedule Child Study Team meetings

  • Communicate effectively verbally and in writing with staff and students

  • Handle invoices/bookings and delivery items to the High School Office

  • Keep the financial records of the High School Office

  • Manage venue bookings for High School events

  • Maintain confidentiality

  • Prepare students and teachers bulletin, as needed, in collaboration with the High School Assistant Principal

  • Demonstrate a willingness to learn new programs/apps/skyward application procedures

  • Perform other duties as assigned by the HS Assistant Principal

Qualifications and Knowledge

The successful candidate will have:

Qualifications

  • Bachelor’s degree

Knowledge

  • Maturity to handle a range of situations
Experience and Skills

Experience

  • Previous secretarial experience 
  • Proficiency with Google Apps for Educators

  • Proficiency in MS Office

Skills

  • Outstanding verbal and written communication skills

  • Excellent Computer literacy

  • Ability to work under pressure