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Job Description

Job Title:
Admissions Specialist
School / Location:
School / Department:
Admissions and Enrollment
Job Status:
Salary Code:
Support Staff
Work Days / Hours:
210 days @ 8 hours per day
Eligible Applicants:
Position Start Date:
As soon as possible
Application Deadline:
Until filled
Reports to:
Emily Bearns, Admissions and Enrollment Manager
Requisition Number:

The Admissions Specialist is a key member of the district Admissions Department. The position is primarily responsible for admissions and enrollment of new students and the re-enrollment of returning students. The Admissions Specialist works with school and district departments to support and guide families through the admissions and enrollment process.

Job Duties

The successful candidate will be expected to:

  • Demonstrate a commitment to the safety and security of children and young people (child protection)
  • Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures
  • Maintain knowledge of school programs and operations
  • Respond promptly and professionally to families’ inquiries via admissions platform, school tours, email and phone calls
  • Organize and conduct school tours
  • Collaborate with school personnel to organize open houses, orientations, webinars, and virtual tour videos
  • Assist with admissions platform set-up and annual maintenance tasks
  • Collect and review admissions and enrollment data in order to improve processes and customer service
  • Input information into admissions platform database
  • Provide support to parents to complete all application and enrollment requirements
  • Confirm completion and accuracy of information and document submissions
  • Maintain a regular schedule of application review and reminders
  • Maintain an applicant tracking system and monitor applicant progress
  • Liaise with school personnel to complete steps of the application review process
  • Review application materials and identify students in need of assessment
  • Organize and administer in-person and remote admissions assessments
  • Conduct preliminary applicant reviews
  • Identify and escalate at-risk or atypical admissions cases to the Admissions and Enrollment Manager
  • Track enrollment capacity and manage offers accordingly
  • Communicate admissions decisions to families
  • Communicate enrollment requirements to families
  • Maintain a regular schedule of enrollment document review
  • Liaise with finance, GRO and nurses to review and monitor completion of enrollment requirements
  • Support families with completion of enrollment requirements
  • Maintain a system of tracking new student enrollment progress
  • Communicate school start and welcome packet information to new families
  • Maintain a new and returning student list for school verification and final class lists
  • Coordinate with related departments to ensure conditionally enrolled families finalize enrollment requirements
  • Coordinate with IT department to create emails and school email groups
  • Organize and communicate re-enrollment process
  • Maintain a list of returning student enrollment requirements
  • Collaborate with Admissions and Enrollment Manager and related departments to update re-enrollment requirements
  • Initiate and monitor student withdrawals
  • Maintain a tracking system for student withdrawals
  • Perform other duties as assigned by the Admissions and Enrollment Manager
Qualifications and Knowledge

The ideal candidate will have:

  • Minimum of Bachelor’s degree in a related field of study
Experience and Skills

The ideal candidate will have:


  • Previous experience in a similar role
  • Working experience with G-Suite/Microsoft Excel


  • Excellent communication skills in English, both verbal and written
  • Exceptional customer service skills with the ability to interact well with students, parents and colleagues
  • Strong organizational skills and ability to meet deadlines
  • Excellent attention to detail
  • Efficient typing and data-entry abilities
  • Ability to work in a fast-paced environment
  • Ability to work independently and within a team
  • Ability to remain calm and professional during workplace disruptions and conflicts
  • Ability to maintain a high level of confidentiality